How To Track Changes In Word Without Showing Markup When Reopen

Delight Note: This commodity is written for users of the following Microsoft Give-and-take versions: 2007, 2010, 2013, 2016, 2019, and Word in Function 365. If you are using an earlier version (Give-and-take 2003 or before), this tip may non work for you. For a version of this tip written specifically for earlier versions of Word, click here: Tracked Changes Won't Become Away.

Tracked Changes Won't Go Away

Kathryn is experiencing a trouble related to Discussion's Rail Changes feature. It seems that when a certificate has tracked changes, and those changes are eventually all accepted, they don't actually go away. Every bit a final step, she changes the view of the document to "Final" and saves it, but when the document is next opened, information technology has reverted to "Final Showing Markup"—and all the changes are back again.

Here is the way that Track Changes is supposed to work in Give-and-take. When you plough it on, whatever edits you lot make are noted in the certificate as "markup." This markup is supposed to be visible on the screen, provided yous are viewing the document as "Final Showing Markup." You can either temporarily hide the markup (change the view to "Final"), or y'all can get rid of the markup by resolving the changes (have or reject them). If all of the changes are resolved, so at that place should be no divergence betwixt the two views ("Final Showing Markup" and "Terminal") because there is no longer any markup to prove.

With that understanding, if you go through a certificate and resolve all the changes, there should be no need to change the view to "Concluding" equally the but reason to apply that view is to temporarily hibernate changes. Yet, there are no changes left because yous've resolved them all. The only reason to switch the view to "Final" is if you lot haven't resolved all the changes.

Then, in that location are two possibilities in Kathryn'southward example. If the changes accept non truly been resolved (individually or collectively accepted or rejected), then the trouble is related to the view changing from "Final" to "Final Showing Markup" when the certificate is reopened. If this is the problem, then it is probably a simple fix. Follow these steps:

1. Display the Word Options dialog box. (In Discussion 2007 click the Office push and so click Discussion Options. In Word 2010 or a later version, display the File tab of the ribbon and so click Options.)
2. Click the Trust Heart option at the left of the dialog box.
3. Click the Trust Eye Settings button. Word displays the Trust Eye dialog box.
4. Click Privacy Options at the left of the dialog box. (See Figure 1.)



Effigy 1. The Privacy Options of the Security Center dialog box.

5. Clear the Make Hidden Markup Visible when Opening or Saving cheque box.
6. Click OK.

It should probably go without saying, that while you can change the privacy options on your organization, you can't change them on someone else's system. Thus, if your document has hidden markup, sending the document to someone else will cause that markup to be visible when they open it on their arrangement. (Bold, of grade, that they haven't made the same change to their privacy settings.)

The 2d possibility in Kathryn's instance is that the changes have truly been resolved, merely that the document is being overwritten by an older version of the document. This could happen in a networked environment—mayhap two people accept copies of the document and are essentially working on them at the same time. One person gets done editing her copy, resolving all the changes, and then puts it into a network drive for the residual of the office to use. The second person works on his re-create just doesn't resolve all the changes. When washed (with unresolved changes), the document is copied to the network drive, overwriting the "more done" copy that was stored there before.

If this is what is happening, the solution is to make sure that each person uses a new document name before copying his or her re-create to the network drive. This volition avert whatever overwriting that may be occurring.

WordTips is your source for cost-constructive Microsoft Word preparation. (Microsoft Word is the near popular word processing software in the world.) This tip (6082) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Function 365. You tin find a version of this tip for the older menu interface of Word here: Tracked Changes Won't Go Abroad.

Author Bio

With more than 50 non-fiction books and numerous magazine manufactures to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Acquire more nearly Allen...

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